What You'll Learn
- How to set up DeepCura for an outpatient clinic workflow
- How to adapt DeepCura for an inpatient hospital workflow
- Key differences in approach between the two settings
Outpatient / Clinic Workflow
In a clinic setting, encounters are typically shorter, more structured, and follow a predictable schedule. DeepCura fits naturally into this workflow:
Before the Patient Arrives
- Review the schedule — Check your AI Schedule page for today's appointments. If your EHR is connected, patient demographics are pre-populated.
- Open the patient thread — If "Append last visit as context" is enabled, the AI automatically loads the previous encounter for continuity.
- Prepare templates — Ensure you have the right template selected for the visit type (new patient, follow-up, procedure, etc.).
During the Encounter
- Start recording — Click the record button or use the Apple Watch. The audio disclaimer plays automatically (unless disabled).
- Conduct the visit normally — Speak naturally with your patient. DeepCura captures the conversation in real time.
- Complete the session — When done, click "Complete session." The AI generates the note based on your template.
After the Encounter
- Review and edit — Check the generated note, make any edits. The Template Optimization Agent learns from your edits.
- Push to EHR — Use the toolbar to upload the note to your connected EHR system.
- Move to the next patient — The note is saved automatically.
Inpatient / Hospital Workflow
Hospital workflows differ significantly from clinic workflows. Encounters may happen at the bedside, during rounds, or across multiple interactions throughout the day.
Rounding
- Mobile recording — Use your phone or tablet to record during rounds. DeepCura's responsive design works well on mobile devices.
- Multiple short recordings — Instead of one long recording, consider recording each patient encounter separately.
- Quick notes — Generate notes immediately after each bedside visit while the encounter is fresh.
Multi-Encounter Days
- Patient threads — Use the same patient thread for follow-up encounters. The context from previous visits carries forward.
- Template variety — Hospital settings often require more template types: admission notes, progress notes, discharge summaries, procedure notes, and consult notes.
- Team documentation — Multiple providers may document on the same patient. Use the team chat feature to coordinate who is documenting what.
Discharge Planning
- Note merging — Use the note merging toolbar icon to combine multiple encounter notes into a comprehensive discharge summary.
- Patient-facing summaries — Generate after-visit summaries in the patient's preferred language using the localization features.
Key Differences
| Aspect | Clinic | Hospital |
|---|---|---|
| Recording length | 5-20 minutes | 2-10 minutes per encounter |
| Primary device | Desktop computer | Phone or tablet |
| Templates needed | 2-5 per specialty | 5-10+ (admission, progress, discharge, etc.) |
| Context feature | Helpful for follow-ups | Essential for continuity |
| Note merging | Rarely needed | Common for discharge summaries |
Next: Lesson 7.3 — Developer API & Gridhooks
Next Steps
Continue to Lesson 7.3 — Developer API & Gridhooks