📍 Navigate to: Sidebar → AI Schedule · Full UI Guide
Control your entire practice from one intelligent interface. DeepCura's AI Clinical Orchestrator unifies scheduling, tasks, communications, and patient workflows into a single streamlined experience.
🌟 "Prepare Me for Today" — Your AI Morning Briefing
The most powerful feature of the Orchestrator. Just say or type "Prepare me for today" and the AI compiles a comprehensive briefing from all your communication channels:
- 📧 Emails: Summarizes today's incoming emails — flagging urgent messages, patient requests, and action items
- 📠 Faxes: Summarizes incoming faxes — referral letters, lab results, prior auth responses
- ✅ Tasks: Lists all tasks due today, organized by urgency and deadline
- 📅 Appointments: Full schedule with smart patient briefs, recent visit history, and relevant clinical context
Instead of checking four different places, you get one unified summary that prepares you for your entire day in seconds.
🔌 Setup: Connect Your Accounts
To unlock the full power of the Orchestrator, connect your accounts in Settings → Integrations.
📅 Connect Google Calendar
- Go to Settings (gear icon in the sidebar)
- Click the Integrations tab
- Click "Connect Google Calendar"
- A Google sign-in popup will appear — sign in with your Google Workspace account and grant calendar access
- Once connected, your appointments automatically appear on the AI Schedule page
HIPAA Compliance Required: You must have a HIPAA-compliant Google Workspace plan with a signed Business Associate Agreement (BAA) before connecting. Personal Google accounts are not HIPAA compliant.
📧 Connect Gmail
- Go to Settings → Integrations
- Click "Connect Gmail"
- A Google sign-in popup will appear — sign in and grant email access
- Once connected, the Orchestrator can read your incoming emails and send emails from your Gmail address
- Use the "Send Test Email" button to verify the connection is working
HIPAA Compliance Required: Same as above — you need a HIPAA-compliant Google Workspace plan with a BAA signed before connecting Gmail.
📠 Fax
Fax is automatically provisioned by DeepCura — no setup needed in Settings. Your dedicated fax number is managed from the Fax page (sidebar → Smart Fax). The Orchestrator can read and summarize incoming faxes and send outgoing faxes to any number.
📅 Schedule & Appointment Management
With Google Calendar connected:
- All appointments automatically appear in your scheduler
- Click Start on any appointment to instantly open the patient file
- If the patient is new, a new file is created automatically. If they already exist, the appointment links to their existing file
Without Google Calendar:
- Upload or screenshot your EHR calendar
- DeepCura extracts the appointments and links them to new or existing patient files automatically
📧 Email Management
Read & Summarize Emails (requires Gmail connection):
- The Orchestrator can read your incoming emails and summarize them — flagging urgent patient messages, referral responses, and action items
- Ask "What emails came in today?" or "Any urgent patient emails?" for instant summaries
Send Emails:
- Send emails directly to patients from within DeepCura
- Emails are sent from your connected Gmail address (or DeepCura's default if not connected)
- Preview emails before sending
- Use professional templates with automatic greetings
📠 Fax Management
Read & Summarize Incoming Faxes:
- The Orchestrator can read your incoming faxes and provide AI-generated summaries — identifying referral letters, lab results, prior auth responses, and patient records
- Ask "What faxes came in today?" or "Summarize the last fax from Dr. Smith"
Send Faxes:
- Send referral letters to specialists
- Send prescription orders to pharmacies
- Preview professional PDF faxes before sending
- Save and manage fax contacts
✅ Intelligent Task Management
- See everything due today across all patients
- Automatically organized by urgency and deadline
- Create, assign, and track follow-up tasks
- The Orchestrator prioritizes your day automatically, eliminating manual tracking
🧠 Full Capabilities Summary
The AI Clinical Orchestrator can:
- Schedule: View, create, and manage appointments
- Read emails: Summarize incoming emails and flag urgent items
- Send emails: Compose and send patient communications
- Read faxes: Summarize incoming faxes with AI analysis
- Send faxes: Create and send professional fax documents
- Manage tasks: Create, track, and prioritize tasks across patients
- Patient lookups: Search and access patient records
- Morning prep: "Prepare me for today" — unified briefing from all channels
- Workflow automation: Automate repetitive clinical workflows
DeepCura centralizes your entire workflow into one intelligent operating layer.